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Sr. Analyst, Records Management in Newport Beach, CA at Hyundai Capital America

Date Posted: 5/10/2018

Job Snapshot

Job Description

General Summary:


The Sr. Analyst, Records Management is responsible for supporting HCA’s Records Management programs and practices. Responsible for the day-to-day centralized administrative functions for inactive and active records and secured shredding programs. Verifies the accuracy and completeness of data entered in   vendor’s records inventory management system, assigns appropriate retention codes, tax and legal holds, and ensures recordkeeping and safeguarding controls are implemented to reduce HCA’s exposure to the risk of loss, improper disposal, or unauthorized disclosure of Company Information. Performs annual departmental records and PII inventories. Assists in the process for reviewing records for destruction eligibility. Assists with litigation, audit and examination requests, and supports other projects as needed.

Essential Job Function:


•         Off-Site Records Storage & Secure Shredding - Coordinates all requests for the transfer of records to/from processing facilities to centralized off-site storage. Processes requests for internal records inventory searches and retrievals for all HCA locations. Processes requests for additional or non-routine secure shred bin rotations, performs verification of boxes transferred to offsite storage, ensures information from transmittal list are accurate and complete, verifies data entries made by the vendor in vendor’s records inventory management systems, resolves missing or inaccurate data (i.e. content descriptions, dates, ownership, and retention codes). Reviews monthly invoices prior to obtaining management approval.

•         Departmental Records & PII Inventory – Assists in the discovery of business processes and records and information exchanges that exists at HCA. Assists in the identification and inventory of all records and personally identifiable information (PII) that are being created, captured, controlled, stored, retained, and disposed of at HCA and with HCA third parties. Performs complex analytical or interpretive tasks. Responsibilities include interviewing department subject matter experts, and writing procedures.

•         Records Destruction Eligibility Reviews - Assists in quarterly disposition reviews for off-site storage inventory and electronically stored information (ESI). Generates records inventory summary reports, applies litigation and audit holds, and generating final inventory list for vendor’s secure shredding services.

•         Requests for Information - Provides support to manager for both internal and external requests for records, during litigation, audits, and examinations requests. In addition, provide reporting and metrics as requested.


•         Other Support - Perform all other duties as assigned.

Knowledge and Skills:


•         Able to work well both as an individual contributor and as a team member.  Strong interpersonal skills.

•         General knowledge of financial services industry preferred. 

•         Knowledge of how to monitor and manage review processes.

•         Skilled with project and presentation software including:  PowerPoint, Visio, MS Project, Excel, Access, and Word.

•         Certified Records Manager (CRM) or Certified Records Analyst (CRA) required.

Education and Experience:


•         Bachelor’s degree or equivalent combination of education and work experience.

•         5 year’s relevant experience, automotive finance industry preferred.

•         Background in automotive finance

•         Experience analyzing and ensuring adherence to policies and procedures or special projects preferred.

Physical Requirements and Working Condition:


*Employees in this class are subject to extended periods of sitting, standing and walking, vision to monitor and moderate noise levels. Work is performed in an office environment.


Hyundai is an Equal Opportunity Employer  M/F/D/V  

Primary Location:  United States-California-Newport Beach
Work Locations:  
Headquarters 2 (HCA_HQ2)
4000 MacArthur Blvd. Ste 1000 West Tower
Newport Beach, 92660

Job:  Information Protection
Job Type:  Regular
Job Level:  Individual Contributor
Schedule:  Full-time
Job Posting:  May 10, 2018